KB1103 - How do students enrol in my Moodle course?

There are multiple ways of enrolling students into courses. The eLearning Support team can help you decide which method is best for your situation.

This brief video from Moodle.org gives a good overview of different ways to enroll users into a Moodle course:

Every Course Enrollee has a Role

In general, there are three user roles for a course: Manager, Teacher, and Student. A Department Head, Program Coordinator or Program Assistant is usually assigned the Manager role.

Manual enrollment (and UNENROLLMENT)

Anyone with a Teacher or Manager role for a course can register other users in a course in an equal or lesser role.
For instructions on how to do this, see this knowledgebase article (KB1070).
Instructions for removing (unenrolling) users from a Moodle course can be found in this knowledgebase article (KB1070).

NOTE: Students enrolled in this manner will see the course listed on their My Courses list or Dashboard when they are logged in, as long as the course's visibility setting is set to "Show."

Self-enrollment

Students can “self-enrol” themselves in a course using a unique one-time password called an enrollment key. This key is usually reset by the instructor before a course begins for a new term.

For more information on setting or changing the enrollment key, check this knowledgebase article (KB1055). You can also download a template of instructions (KB1161) to send to your students.

NOTE: Students enrolled in this manner will need to be told how to find the course. This can be done by providing them with a direct link to the course (a copy and paste of the URL) or by advising them to use the Moodle course SEARCH field. The course's visibility setting must be set to "Show" in order for the course to show up in the search results.

Banner/Moodle auto-enrollment (Recommended in most cases)

Enrolling students using the Banner/Moodle auto-enrollment is the most efficient way of populating a course with active students. Currently, only those with a Manager role are permitted to set up a course for auto-enrollment. To use the auto-enrollment feature, you must know the BANNER Term code (e.g., 201440) and the CRN (e.g. 40123). The two, together, make up the Course ID for Banner/Moodle auto-enrollment: 20144040123.

For more information on Banner/Moodle auto-enrollment, check this knowledgebase article (KB1090).

NOTE: Students enrolled in this manner will see the course listed on their My Courses list or Dashboard when they are logged in, as long as the course's visibility setting is set to "Show."

Note: This KB article is linked to the OTS Course.