KB1070 - How do I manually add (enrol) instructors into a Moodle course?

Before showing how it's done, there are several IMPORTANT things you need to know.

*** DON'T SKIP THIS PART! ***

BANNER-related Stuff

• Most instructors should be automatically enrolled based on their assignment in BANNER (see CRN-based auto-enrolment process)
• If the information in BANNER is not yet up-to-date, the auto-enrolments will also be incorrect. 
• BANNER instructor assignments are edited by Academic Scheduling - NOT eLearning Support.
• BANNER instructor assignments are, by default, rolled over from a previous term. This lessens the work load on Academic Scheduling, as they only have to make changes, rather than re-entering everything from scratch.
• Even if you manually enrol an instructor into a Moodle course shell, you still must notify Academic Scheduling of this change. If you do not, that instructor will not have access to enter grades at the end of the course.

Moodle-related Stuff

• VCC instructors are enrolled into the "Teachers" role, in Moodle and will be referred to as Teachers in the rest of this article.
• Many VCC employees were once students and therefore may have an employee account, as well as a student account.
• Employee account usernames contain only alpha-characters (a-z) and an employee account email address ends with @vcc.ca. An example of an employee username and email account for Jane Doe is username: jdoe, email: jdoe@vcc.ca.
• Student account usernames contains only numeric characters (digits 0-9) and a student account email address end with @student.vcc.ca. If jdoe also had a student account, that username may be 000123456 with an email address of 000123456@student.vcc.ca or j.doe@student.vcc.ca or jane.doe@student.vcc.ca (all of these formats exist for students accounts. Sorry. It's confusing, we know. But this is how it is.). 
• It is important to recognize an employee account, compared to a student account because...
  • A student account enrolled as a Teacher could result in a privacy breach by allowing that student to see the private information of all other students!
  • A student account enrolled as a Teacher could result in a student having access to all quiz and exam questions and answers.
• A student account should NEVER be enrolled into a Teacher role. There are NO EXCEPTIONS to this rule and failure to abide by this may result in the immediate removal of this capability from your account profile.
• When an employee is a teacher in a course, you must enrol their employee account. When an employee is a student in a course, as is often the case in the School of Instructor Education, or Continuing Studies, then that employee's student account should be enrolled as a student.
• When attempting to enrol a new employee, their name may not show up as an option on the drop-down list if they have never logged in to Moodle before. (Solution: ask them to log in)
• When attempting to enrol an employee, their name may not show up as an option on the drop-down list if they have already been enrolled as a participant in another role, such as VCC Guest. (Solution: change their role on the Participant's page)

Now that all of that IMPORTANT stuff has been mentioned, here are the instructions:

To enrol an instructor into a Moodle course:

1. From the front page of the course, click on the Participants link at the top.
2. Click on the blue "Enrol users" button, near the top-left of the Participants page.
3. In the "Enrol Users" window that appears, enter the name or portion of the name of the teacher in the Select Users search field, and click the "Search" button.
4. In the list of potential matches that appears, click on the matching employee account you want to add.
5. Continue to add any other instructors in this same way. When you're finished, click on the blue "Enrol selected users and cohorts" button.
6. You will be returned to the "Participants" page, where you can see the name(s) of the users you have enrolled.
7. Be sure that you've notified Academic Scheduling of the additional instructor assignment so that the instructor will be able to enter grades into Banner when the course has completed.

(Note: This KB article is linked to from the "Introduction to Moodle" course.)