KB1070 - How do I manually add (enrol) students or instructors into my Moodle course?

Manually adding (enrolling) Students or Teachers into a Moodle course
Note: Users may only enrol another user in a "lesser" role. Therefore someone in a Teacher role cannot assign the Teacher role (or Non-Editing Teacher role) to another user. Someone in a Manager role (e.g. a department leader or assistant) can do so.


NEVER enrol a student account into a Teacher role, even if that user is a previous student, now employed as an instructor. ONLY VCC EMPLOYEE ACCOUNTS should be enroled in the Teacher role. You can easily distinguish between an employee account and a student account. Employees end in @vcc.ca and students end in @student.vcc.ca.

Many course shells are now set up to use auto-enrolment from Banner and there should be NO NEED to manually enrol a student. If a course is set up for auto-enrolment and a student is now showing up, then this should be investigated. Please contact the Registrar's Office to confirm that the student is registered and, if so, then contact eLearning Support with all of the details.

To enroll someone into one of your courses:

  1. From the front page of your course, click on the Participants link at the top.
  2. Click on the "Enrol users" button, near the top-left of the Participants page.
  3. In the "Enrol Users" window that appears, enter the name or portion of the name of the student or teacher in the Select Users search field, and click the "Search" button.
  4. In the list of potential matches that appears, click on the name of the matching user you want to add.
    (If you still can't find the name, read Knowledgebase article KB1118 for a potential solution.)
  5. IMPORTANT: If you see multiple instances of the same name, be sure to choose the correct one! If you see a teacher with a student email address (e.g. 000123456@student.vcc.ca), do NOT use that user. Look for the one with the employee email address (e.g. lastname@vcc.ca)
  6. Continue to add any other users in this same way. When you're finished, click on the "Enrol selected users and cohorts" button.
  7. You will be returned to the "Participants" page, where you can see the name(s) of the users you have enrolled.

(Note: This KB article is linked to from the "Introduction to Moodle" course.)

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Article ID: 211
Thu 12/5/19 12:04 PM
Wed 9/13/23 8:13 AM

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Adding users to a Moodle course shell (Teachers, Students, etc.)