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There are multiple ways of enroling students into courses. The eLearning Support team can help you decide which method is best for your situation.
This brief video from Moodle.org gives a good overview of different ways to enroll users into a Moodle course:
Every Course Enrolee has a Role
In general, there are three user roles for a course: Manager, Teacher, and Student. A Department Head, Program Coordinator or Program Assistant is usually assigned the Manager role.
CRN-based auto-enrolment (Recommended in most cases)
Enrolling students using the CRN-based auto-enrolment is the most efficient way of populating a course with active students. Currently, only those with a Manager role are permitted to set up a course for auto-enrollment. To use the auto-enrolment feature, you must know the BANNER Term code (e.g., 201440) and the CRN (e.g. 40123). The two, together, make up the Course ID for CRN-based auto-enrollment: 20144040123.
For more information on CRN-based auto-enrollment, check this knowledgebase article (KB1090).
NOTE: Students enrolled in this manner will see the course listed on their My Courses list or Dashboard when they are logged in, as long as the course's visibility setting is set to "Show."
Self-enrolment
Generally, self-enrolment is no longer supported in courses set up for Auto-enrolment through Banner.
Students can “self-enrol” themselves in a course using a unique one-time password called an enrollment key. This key is usually reset by the instructor before a course begins for a new term.
For more information on setting or changing the enrolment key, check this knowledgebase article (KB1055). You can also download a template of instructions (KB1161) to send to your students.
NOTE: Students enrolled in this manner will need to be told how to find the course. This can be done by providing them with a direct link to the course (a copy and paste of the URL) or by advising them to use the Moodle course SEARCH field. The course's visibility setting must be set to "Show" in order for the course to show up in the search results.
Manual enrolment (and UNENROLMENT)
Generally, manual enrolment is no longer supported in courses set up for Auto-enrolment through Banner.
For instructions on how to do this, see this knowledgebase article (KB1070).
Instructions for removing (unenroling) users from a Moodle course can be found in this knowledgebase article (KB1070).
NOTE 1: Students enrolled in this manner will see the course listed on their My Courses list or Dashboard when they are logged in, as long as the course's visibility setting is set to "Show."
NOTE 2: With the implementation of CRN-based auto-enrolment from Banner, manual enrolment is being phased out and should generally not be used. Please contact eLearning support for more information.
Note: This KB article is linked to the OTS Course.
Related Resources: