KB1100 - Using Cohort Registration

Creating a Cohort at the Category Level

From the desired program category page:

  1. Select "Settings" from menu (below the category title).
  2. On the "Edit category settings" page, select "More..." from the overhead menu, then select "Cohorts".
  3. On the "Cohorts" page, select "Add new cohort".
  4. Enter a unique name in the "Name" field.
  5. Enter the same name in the "Cohort ID" field. (* Note, below)
  6. In the Description field, enter "Created by" and your name.
  7. Click "Save changes".

 * Currently, the Cohort ID is not being used, but it may be used in the future.

Adding users to a Cohort

From the Cohorts page (accessed using steps 1 and 2 above):

  1. Select "Assign" from the settings menu at the far right of the cohort information line:
  2. Next, enter a user name in the Search field:
  3. Click on the user you want to add.
  4. Click on the "Add" button.
  5. Continue to add one user at a time.
  6. When you've added all users, click on the "Back to cohorts" button.

Enrolling a cohort in a course shell

From the course main page:

  1. Click on "Participants" (from the menu across the top of the course).
  2. Click on "Enrol users".
  3. On the "Enrol users" dialog, next to "Select cohorts", type or search the "Search" field.
  4. Find the cohort you wish to enrol from the list and click it to make it appear selected.
  5. Ensure that the "Assign roles" option is set to "Student" (this is the default).
  6. Click on the button "Enrol selected users and cohorts" at the bottom of the pop-up.
  7. Check the Enrolled users list to ensure that the students have been added as expected.

Unenrolling a cohort from a course shell

Important: If records of grades or student logs are important, be sure to make a backup of the course for archiving BEFORE you complete the following steps.
(See KB1096 - How to Archive Your Moodle Course for more information.)

From the course main page:

  1. Click on "Participants" on the Navigation Drawer (on the above horizontal menu).
  2. Select "Enrolment methods" from the drop-down menu at the top-left corner of the Participants page.
  3. On the "Enrolment methods" page, click on the trashcan icon to the right of the Cohort you wish to delete.

 

Print Article