Body
Manually enrolling Students or Teachers into a Moodle course is NO LONGER WIDELY SUPPORT. Users should all be enroled via the CRN-based auto-enrolment process.
On the rare occasion that an instructor ("Teacher") needs to quickly be enrolled, those in a Manager role in Moodle may do so following the instructions, below.
IMPORTANT!
NEVER enrol a student account into a Teacher role, even if that user is a previous student, now employed as an instructor. ONLY VCC EMPLOYEE ACCOUNTS should be enroled in the Teacher role. You can easily distinguish between an employee account and a student account. Employees end in @vcc.ca and students end in @student.vcc.ca.
Many course shells are now set up to use CRN-based auto-enrolment from Banner and there should be NO NEED to manually enrol a student. If a course is set up for CRN-based auto-enrolment and a student is now showing up, then this should be investigated. Please contact the Registrar's Office to confirm that the student is registered and, if so, then contact eLearning Support with all of the details.
To enroll someone into one of your courses:
- From the front page of your course, click on the Participants link at the top.
- Click on the "Enrol users" button, near the top-left of the Participants page.
- In the "Enrol Users" window that appears, enter the name or portion of the name of the teacher in the Select Users search field, and click the "Search" button.
- In the list of potential matches that appears, click on the name of the matching user you want to add. Be sure to use the instructors EMPLOYEE account, and not their student account, if they have one. (If you can't find the name, read Knowledgebase article KB1118 for a potential solution.)
- IMPORTANT: If you see multiple instances of the same name, be sure to choose the correct one! If you see a teacher with a student email address (e.g. 000123456@student.vcc.ca), do NOT use that user. Look for the one with the employee email address (e.g. lastname@vcc.ca)
- Continue to add any other instructors in this same way. When you're finished, click on the "Enrol selected users and cohorts" button.
- You will be returned to the "Participants" page, where you can see the name(s) of the users you have enrolled.
- Be sure that you've notified Academic Scheduling of the additional instructor assignment so that the instructor will be able to enter grades into Banner when the course has completed.
(Note: This KB article is linked to from the "Introduction to Moodle" course.)